Wikipedia:Good article review circles/Coordinator instructions

Below are the coordinator's instructions for WP:Good article review circles, if the project gains traction I (GMH Melbourne) will consider creating a user script and a bot to automate parts of the process.

Pairing

1. Purge the page and remove all nominations with a red status light (🔴) from the nomination pool as this means a user has already begun reviewing the article.
2. Ensure all users in the pool have reviewed at least 5 articles or have 3,000 English Wikipedia edits.
3. Find four nominations that are compatible with one another (check the topic-to-review parameter) and create a new section at WP:GARC/Circles using {{GARC-new-circle}}.
   Things to look for are—
   • All user have been recently active.
   • Each article in the circle to have a similar length and complexity (± 1000 words prose size).
   • Accessible references and similar sized reference lists.
4. Remove the entries from the nomination pool
5. Send a message on the talk page of each user in the circle using {{GARC-talk-message}}
6. Once all paired users have accepted, ping all users notifying them they are ready to go.
7. a) If a user declines an invitation remove them from the circle at WP:GARC/Circles and replace them with another nomination. Be sure to notify all parties involved on their talk page. b) If 24 hours elapse and a user still hasn't accepted the nomination then the circle still proceeds with the user included.

When an assigned review gets picked up by a user outside the circle

Depending on the users preference:

• End the circle and put all the nominations back into the pool.
• Turn the circle into a circle of 3.
• See if the user has another article they want reviewed.